Maximize Your Potential With These Hot Time Management Tips

Maximize Your Potential With These Hot Time Management Tips

There is little in life that is more valuable than time. You should use your time as wisely as you use your money. The less time you spend on accomplishing something, the better, as long as you do it right. Use the following tips to make the most of your time.

Maintain a schedule that contains thoughts, activities, and conversations during the week. This provides insight into what you’re able to complete in a day and where precious moments go. This schedule shows what time you spend on results and how much you waste on the things that are unproductive to your goals.

If you’re having a hard time fitting all your tasks into the day, try using a calendar to make things easier. Hang one on your fridge or keep a desk calendar handy at work. Mark your priorities with a given time to get things accomplished and you should be able to operate more efficiently with a little time left over.

In the middle of May this year I had a blog post called “Time”, where the concept of time was discussed and how we normally treat this completely predictable resource.

Assign a time to any activity or conversation that is important to your goals. Too many things on a to-do list make them hard to complete. You can also use appointment books. Schedule personal appointments and make time blocks for those conversations, actions and thoughts. Schedule their beginnings and endings. Make sure you complete them on schedule.


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Make a list. Sometimes it’s easier to manage your time when you know exactly what you have to do. Write down exactly what you would like to accomplish and get started. Once you finish one task, mark it off your list. This can help you feel accomplished and help you continue on your to your goal.

Create a list of all of the tasks you have for a day. Once you have the list, go through and prioritize each item on the list. If you get behind on the day, you can knock off something that is at the bottom of the list and reschedule it for another day.

To perfect your personal system of time management, take a moment to catalog the most common time-wasting activities you engage in. Whether you prefer to check your e-mail, surf the web, or hang out in the break room, you should identify the behaviors you practice when you’re dodging work. In the future, when you notice yourself initiating these time-wasting processes, stop and remind yourself that you have important work to do!

Believe it or not, one of the best things you can do to manage your time is to take your time. By rushing through important tasks, you may make errors that force you to start over. Taking your time the first time around ensures the job is done the right way.


Prioritizing Is The Key

Many years ago when still a student at the university I learned a very simple rule of how to prioritize tasks to do. It was before the era of computers, iPads and iPhones, and the planning had to be carried out on a piece of paper or better in an exclusive note pad for this purpose. I still use this method and today I have got the advantage to incorporate the digital tools to make it all much easier. The tasks to do have to be divided into three categories:

  • Must be done today
  • Must be done this week
  • To be done in the future

With this list visible you know how to start your day, and there is no way to start working on the weekly tasks until the daily are done. Some days the daily tasks are few and you can easily and with a good control start working on the weekly task. The priorities might change during the day and it is must that every working day finishes with an update and actualization of the list.

What is funny to observe is that the “to be done in the future” tasks normally turn out to not be so important, and after a certain time on the list they just drop off. Or it could be tasks that you easily can delegate or outsource.

Make a list of the important tasks to accomplish. Once you finish something, move on to the next item on your list. If there are too many tasks for you to remember, make a copy of your list and take it with you.


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A simple yet effective time management tip is to keep a detailed journal each day that includes all tasks performed and errands run, and how long each one took. Try to maintain this type of log, especially on your busiest days so that you have a good reference for future planning. In this way, you will be able to craft efficient schedules for yourself that do not waste valuable time.

Keep your daily planner with you at all times. It does not matter if you keep one in print or if you use one on your mobile device. When you have your calendar accessible at all times, you will avoid time conflicts when you make appointments. This will help you be better organized.

An important part of the prioritization process is to not get “disturbed” by your own workflow. One example of this is how we are handling e-mails. We all have a device close to us all the time to check e-mails, using internet for certain tasks, etc. Normally there is a little sound advising when an e-mail is coming in. Our curiosity has big problems to refrain checking the incoming e-mail. In most of the cases the e-mail that just dropped into to our inbox has not a character of emergency in the sense that it has to be dealt with right now. Instead our curiosity “steal” time from what we were doing and it takes even more time to return back to the tasks we were doing. This type of behaviors consumes an incredible amount of time every day.

Shouldn’t we then take care of our e-mails? Of course, but schedule a time slot every hour, every second hour or whatever would be suitable for you, to just check e-mails. It then becomes a scheduled daily task and not a time stealer.



There Is Nothing Wrong With The Word “NO”

You can easily stress your self out by taking on too much. You must be willing to say no to tasks that are going to throw your day into chaos. If you can get to the task on a later day, so be it. Otherwise, stick to your priorities.

To get the most out of your time-management strategy, you have to be firm about time limits. If you intend to work on a specific job for one hour, don’t let yourself get caught up and spend 90 minutes on it. When tasks take more time than you have scheduled, schedule a new block of time to deal with the overflow. Then proceed to the next item on your agenda.

Divide bigger tasks into smaller tasks. Do one part of the task at a time, take a break, and then get back to another part of it. By trying to complete one huge task at the same time, you are going to quickly become frustrated and get nothing done. Dividing it into parts will help you stay focused.

To cultivate a better sense of time management, you need to start with the big picture. Take a week or two to log everything you spend your time on. What you want is an hour-by-hour breakdown of how you do your work. Review your log carefully and identify the places where you’re spending more time than is strictly necessary.

In order to manage your time most effectively, spend a few minutes at the start of each day plotting your day out. Running through a skeleton of your schedule helps you stay focused throughout the day. Keep your notes at hand so you can refer back to them as you need to.

Make sure that you specify the tasks you must accomplish. Some say that if you really want to do something, you’ll find the time to do it. Start cutting menial activities from your schedule, and start penciling in the ones that matter. If you can put aside some time every day for these items, it can boost your happiness.

As stated above, time is one of the most valuable things in life. You need time to do the things you love and enjoy the little things in life. The best way to find more time is to use the time you have wisely. Take heed to the tips in this article to make the most of your time.


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